Exhibit, Posters and Oral Session Room Locations
- All Poster sessions will take place during the CRYO EXPO in the Tuscany Ballroom on the 2nd floor of the Peppermill Resort.
- All Oral sessions will be held in the following meeting rooms on the 2nd and 4th floors of the Peppermill Resort: Naples 1-2, Naples 4-5, Naples 7b, Capri 1, Capri 2-3, and Capri 4.
- Plenary Sessions will be held in the Capri Ballroom on the 4th floor of the Peppermill Resort.
General Information and Requirements
- All presentations must be in English.
- Abstracts accepted for presentations are made available publicly with launching the full conference program prior to the conference.
- Any individual presenting at and/or attending the Conference must be a registered participant. Click here for registration information.
- A presenter can be listed as a speaker for a maximum of four presentations.
Presentation Upload & Paper Submission
In addition to presenting in an oral or poster session, ALL presenters have two additional options to communicate their subject matter by i) posting their presentations to the Indico Timetable and ii) submitting papers for publication in the conference proceedings. Details of those processes are described as follows:
i) All presenters are encouraged and requested to electronically upload/post their presentations prior to or during the Conference to the Indico Timetable. Posting your presentation will allow anyone to view and/or download your presentation without funding charge. Note that presentations will be available indefinitely unless they are removed by the author.
***IMPORTANT: Presenters of Oral talks MUST submit their presentation to the Speaker Ready Room at the Conference at least one (1) day prior to their scheduled presentation.***
ii) Authors of scheduled presentations during the Conference are encouraged to submit their paper for peer review based on the subject of their oral or poster presentations. The accepted papers will be published on an open access basis with IOP Conference Series: Materials Science and Engineering (MSE), Advances in Cryogenic Engineering, and as such will be subject to the usual peer review procedures of the Proceedings. Instructions for paper preparation will be made available at a later date.
Paper Submission Considerations
- Authors are invited to submit a paper for peer review in the conference proceedings of the IOP Conference Series: Materials Science and Engineering (MSE), Advances in Cryogenic Engineering.
- Paper submission is not a requirement for making a presentation at the conference.
- Presentation of your work in the published CEC/ICMC 2025 program is required for a paper to be considered for peer review. A paper written from its presentation will not be considered for peer review if the presentation was not given during its appointed time by the appointed presenter at CEC/ICMC 2025.
- Attendance will be taken by the session chairs. For poster sessions, if an author cannot be located, the paper written from this poster will not be considered for publication.
- Please note that printed papers of presentations to the proceedings (or enlargements of them) do not qualify as posters, and papers presented in this way will not be accepted for peer review.
- Presentation does not guarantee a published paper.
- Changes to the program, which have been approved by the CEC/ICMC 2025 Program Chairs, will be allowed for submitted papers.
Session ID & Presentation ID Explanation
- The first character of the session ID (C or M) represents the conference designation, C for the CRYOGENIC Engineering Conference (CEC) and M for the International Cryogenic MATERIALS Conference (ICMC).
- The second character (1, 2, 3 or 4) indicates the day of the conference: 1 for Monday, 2 for Tuesday, 3 for Wednesday, and 4 for Thursday.
- The third and fourth characters (Or or Po) indicate whether the presentation is in an oral or poster session.
- The fifth character represents the time slot on that specific day (e.g., the first, second, third, or fourth time slot).
- The last character (A-F) differentiates between sessions held on the same day and time slot.
- Session ID examples are: C1Po1A or M1Po3A (CEC and ICMC posters on Monday); M3Or1A or C3Or2A (ICMC and CEC Orals on Wednesday)
Each abstract included in the technical program will be assigned a final Presentation ID which consists of the session ID plus the order within the session.
- Presentation ID examples are: M1Or1A-01, M1Or1A-02, etc.; C3Or2A-01, C3Or2A-02, etc.
Abstract/Presentation Changes & Withdrawals
- Abstract Changes
- Please contact Centennial Conferences by email with the requested change. Abstract content changes will be sent to the program chairs for review and approval.
- Abstract title and content changes will be accepted until Tuesday, April 1, 2025.
- For last minute presenting author changes during the Conference, please advise the staff in the Speaker Ready Room at the Peppermill Resort.
- Abstract Withdrawals
- If you need to withdraw your presentation from the program BEFORE the Conference, please contact Centennial Conferences via email with your request as well as the reason for withdrawing.
- If you need to withdraw your presentation from the program ON-SITE at the Conference, please advise the staff in the Speaker Ready Room at the Peppermill Resort.
Please be sure to provide your presentation ID number (e.g., C1Or1A-01, C3Po1A-01, M1Or1A-01, M2Po2D-01, etc.) in any correspondence.
Speaker Ready Room Hours of Operation
Sunday, May 18 | 3:00 PM – 7:00 PM | |
Monday, May 19 | 7:00 AM – 6:30 PM | |
Tuesday, May 20 | 7:00 AM – 6:30 PM | |
Wednesday, May 21 | 7:00 AM – 6:30 PM | |
Thursday, May 22 | 7:00 AM – 10:00 AM |
CEC/ICMC’25 Logo Download Options
Presentation Guideline Details