Poster Presentation Guidelines

Presentation Upload – Indico

• All presenters are encouraged to upload an electronic copy of their poster in PDF format prior to their presentation at the scheduled CEC/ICMC 2025 session.
• By participating at CEC/ICMC 2025 and submitting your poster presentation to Indico, you implicitly agree to publish the content of your presentation on the public Indico site. Presentations will be available indefinitely unless it is removed by the author.  
• Poster upload instructions for Indico will be made available at a later date.

Poster presenters must be present in Reno to discuss the work and answer questions at the appointed time in the program.

Poster Sessions Location

• All Poster sessions will take place during the CRYO EXPO in the Tuscany Ballroom on the 2nd floor of the Peppermill Resort.

Poster Boards

• Each horizontal/landscape poster board side measures 8 ft (width, right to left) x 4 ft (height, top to bottom), (2.4 m x 1.2 m), and has two sides.
• Each poster presentation is assigned to one side of the poster board. Click here for a poster board image as a reference.
• Poster boards will be labeled with the presentation ID number. Please add your poster to the poster board with the presentation ID added to your title in brackets.
• Plan for your poster to be in logical sequence, i.e., introduction, study design and methods, data collected, conclusion (see additional information further below).

Poster Presentation Guidelines

• Your poster must correspond to the title and content of the abstract you submitted.
• Please display your assigned presentation ID prominently in the title area of the poster.
• A minimum size is “extended A0”, for example ~5 ft x 2.7 ft (1.5-1.6 m x 0.84 m).
• Your poster must consist of material that can be mounted easily with push pins (provided by CEC/ICMC 2025) and is typically printed on paper or canvas, rolled up and transported in a protective tube.
• Authors are responsible for printing their own posters.
• It is NOT acceptable to merely post a copy of your paper. Such presentations will be marked as a “no-show” presentation.
• Authors will be permitted to view other posters in the nearby area where posters of similar topic are clustered. Please keep in mind that authors are expected to be available for attendees.
• If you have more than one poster and they are not side by side, then you need to spread your time over all poster presentations. Please add a note on the poster board your other location(s) and the time you expect to be present.

Poster Setup & Dismantle Times
Authors asked to setup/dismantle their posters based on the following schedule:

Please note that CEC/ICMC 2025 accepts no responsibility for material that may be left behind, lost, stolen, or damaged.

Recommendations for Presentation Clarity

• A concise and to-the-point title.
• Organized to guide the observer through information in a logical order.
• Provides the motivation, objectives and approach of the research.
• Summarizes the key results and highlights the impact of the work.
• Proper use of colors, graphics, figures, text and white space.
• Moderate use of long text blocks.
• Proper text scaling for comfortable viewing by a number of people at the same time from a distance of about 3 feet (~ 1 meter).
• To ensure visual effectiveness of your poster, use large lettering and a minimum of text. Use of color can visually enhance your poster.
• Efficient use of graphics to convey complex information.

Recommendations for Technical Merit

• Plan your poster to be in logical sequence, i.e., introduction, study design and methods, data collected, conclusion.
• Systematic analysis conducted to arrive at results.
• Conclusions supported by the data.