INVITATION FROM THE EXHIBIT CHAIR
YOU’RE INVITED!
The CEC/ICMC 2025 will host a Scientific and Industrial Exhibition, the CRYO EXPO 2025, which will bring together scientists and engineers from the worldwide research community.
The CRYO EXPO 2025 and all technical sessions will be held in the same facility, at the Peppermill. The CRYO EXPO begins on Sunday, May 18 and ends on Wednesday, May 21. The exhibition space will be arranged to provide maximal exposure to the conference delegates during poster sessions, refreshment breaks and the Welcome & Exhibitor Reception, to be held on Sunday, May 18, 2025. The CRYO EXPO 2025 will consist of product manufacturers and service providers related to the cryogenic engineering industry and will be held in conjunction with the technical conference.
Don’t miss this exceptional opportunity to present your company’s latest products, services, and techniques in an intimate setting to a sophisticated audience involved in the research and development of cryogenic engineering. Your company will have a valuable opportunity for one-on-one interaction with researchers from industry, universities, and both private and government laboratories who are involved in making and/or influencing purchasing decisions for their companies and institutions.
Add this important event to your calendar, and please feel free to contact us at any time if you have any questions.
We look forward to seeing you in Reno!
Austin Capers
CRYO EXPO Chairman
EXHIBIT DETAILS
BOOTH RENTAL RATES, BENEFITS & BOOTH ASSIGNMENTS
| 10′ x 10′ Single Booth Fee: $3,000 |
| 10′ x 20′ Double Booth Fee: $5,500 |
Single booths will be 10’ wide by 10’ deep. Each booth will be equipped with 3’ high fabric side-rails, an 8’ high fabric back-wall, a 44” x 7” ID sign, one (1) 6’ draped table, two (2) chairs and one (1) waste basket. The Exhibit Hall is carpeted. Food and beverage will be available in prominent locations throughout the Exhibit areas.
Exhibit space is limited and will be reserved on a first-come, first-served basis. Payment is due in full at the time booth selection is reserved.
Exhibit booth registration closes on Thursday, March 6, 2025.
SIGN UP EARLY FOR A PREMIUM BOOTH LOCATION!
Exhibit space is limited and will be reserved on a first-come, first-served basis.
BENEFITS TO EXHIBITORS**
- Two (2) Exhibit Representative registrations with admittance to the Welcome & Exhibitor Reception, Refreshment Breaks, all technical sessions, and Wednesday evening event are included in a 10′ x 10′ booth.
- Up to two additional exhibit booth representatives per single booth at $350 per representative.
- Access to the CEC and ICMC 2025 conference proceedings in digital format (batch download made available to registered attendees and exhibitors for a limited time).
- Complimentary wireless internet access throughout the Exhibit Hall.
- Access to the Exhibitor Lounge located in the Exhibit Hall.
- Pre- and post-conference listing on the CEC/ICMC 2025 website with your company description and hyperlink to your company’s website.
- Company description and company representatives contact information will be included in the CEC/ICMC program book.
- Discounted conference hotel room rates at the conference hotel.
- Food and beverage will be available in prominent locations throughout the Exhibit area.
- Full listing of all conference participants will be provided – if requested – after the conference via email in excel format. (Note that only participants having given permission to be listed will be included.
**Benefits to the Exhibitors noted above will apply unless payment is received in full.
| EXHIBIT FILES | ||
| Exhibitor Prospectus | Exhibit Floor Plan | Rules & Regulations |
EXHIBITOR REGISTRATION & PAYMENT INFORMATION
CEC/ICMC Exhibit booth and exhibit representative registrations must be submitted online. Payment is required to secure a booth. An email will be sent to the exhibit company’s contact with information regarding the registration process for the booth personnel.
Additional company exhibit representatives may attend at a $350 per person rate. This option is limited to two (2) additional representatives per single booth. The rate includes access to the Welcome & Exhibitor Reception, Refreshment Breaks, all technical sessions and the Wednesday evening event. Any additional exhibit representatives for the conference or the exhibit will need to register via the online conference participant registration site.
CANCELLATION
If written notice of cancellation is received on or before Thursday, March 13, 2025, an administrative fee of 20% of the total booth fee will be retained. Cancellations after March 13, 2025, will result in forfeiture of the exhibit fee.
DECORATOR & EXHIBIT SERVICE KIT
GES, the official decorator for the CRYO EXPO, will provide the Exhibit Service Kit. It will be made available online via the CEC/ICMC 2025 website, and GES will also email the link to the contact person of each exhibiting company on March 19, 2025.
The Exhibit Service Kit will contain all necessary information required for ordering services from GES and all other selected ancillary suppliers and will outline shipping, drayage and material handling instructions and include pre-printed shipping labels.
Booth furnishings, audio visual, graphics and other fee-based show services can be ordered from GES using the service manual. Electrical services can be ordered through GES.
SPECIAL REQUESTS
Nitrogen and Oxygen tanks are allowed on the event floor with prior approval by the Fire Marshal. Helium and Nitrous oxide tanks need to be removed prior to show opening. OSHA requires that all containers be properly labeled and display appropriate warnings. Tanks must be firmly secured in the upright position with valves protected against damage. Nitrous oxide and Oxygen tanks over 250 cubic feet are prohibited. Oxidizing gases (Oxygen or Nitrous oxide) in amounts in excess of 503 cubic feet may only be used in public assembly area under permit for Hazardous Materials. Exhibitors displaying or using hazardous materials must notify Centennial Conferences via email no later than Wednesday, February 5, 2025. Any container not clearly labeled will be removed from within the Peppermill hotel, tested and disposed of at exhibitor’s expense.
All special requests should be directed to Centennial Conferences PRIOR to completing the online booth registration. Special requests could be, but are not limited to, needs for cooling water and drains, electrical requirements to accommodate the use of a compressor, chemical mixtures, and liquid hydrogen. If your request can be accommodated and is approved, you will receive confirmation from Centennial Conferences via email and can then register online. Please also complete the Special Needs section during the registration process.
CEC/ICMC 2025 ADVERTISING AND SPONSORSHIP OPPORTUNITIES
Advertising and sponsorship opportunities are listed on the patron support and advertising page. Opportunities are available for purchase during the online Exhibit booth registration process or by contacting the Patron Support & Advertising Chair, Parminder Banga.
CEC/ICMC 2025 FRAUD INFORMATION
Please be vigilant if approached by any company or service provider other than CEC/ICMC 2025 and Centennial Conferences that implies or claims to be the “Official Housing Provider and/or Travel Agency” for the CEC/ICMC 2025. These companies are known in the industry as “pirates”, and aggressively pursue you, or your company, offering to book your hotel reservation, register you for the exhibit or conference, and/or provide you with an attendee list at a discounted rate. They will secure and steal your credit card information along with any other information you provide.
TENTATIVE SCHEDULE AT CEC/ICMC 2025
*All published hours are subject to change.
Exhibitor Registration/Exhibitor Move-in
Sunday, May 18, 2025
12:00 PM – 5:00 PM
All Exhibit representatives must register prior to entering the Exhibit Hall. Exhibitors MUST wear their badges at all times in order to enter the Exhibit area.
Exhibitor Dismantle
Wednesday, May 21, 2025
11:00 AM – 3:00 PM
Exhibits must be dismantled by 3:00 PM on Wednesday, May 21, 2025. Teardowns will NOT be allowed prior to 11:00 AM on Wednesday, May 21, 2025. Teardowns must be completed by 3:00 PM to allow for the banquet set up that evening.
Activities in the Exhibit Hall and Conference Schedule
Sunday, May 18, 2025
6:30 PM – 8:00 PM – Welcome & Exhibitor Reception
Monday, May 19, 2025
8:00 AM – 6:15 PM (approx.*) – Plenary Session, Concurrent Oral Sessions and Poster Sessions, times to be determined
9:00 AM – 4:00 PM – Exhibit Open
AM – Morning Break
PM – Afternoon Break
Tuesday, May 20, 2025
8:00 AM – 6:15 PM (approx.*) – Plenary Session, Concurrent Oral Sessions and Poster Sessions, times to be determined
9:00 AM – 4:00 PM (approx.*) – Exhibit Open
AM – Morning Break
PM – Afternoon Break
Wednesday, May 21, 2025
8:00 AM – 6:15 PM (approx.*) – Plenary Session, Concurrent Oral Sessions and Poster Sessions, times to be determined
9:00 AM – 11:00 AM (approx.*) – Exhibit Open
11:00 AM – 3:00 PM – Exhibitor Move-out
AM – Morning Break
7:00 PM – 9:00 PM – Farewell Event
Thursday, May 22, 2025
8:00 AM – 12:00 PM (approx.*) – Plenary Session, Concurrent Oral Sessions, times to be determined
AM – Morning Break
IMPORTANT DATES AND DEADLINES RECAP!
| Exhibit Registration Opens | Thursday, January 2, 2025 | |
| Special Requests | Wednesday, February 5, 2025 | |
| Conference Registration and Hotel Reservations Open | Monday, March 3, 2025 | |
| Exhibit Booth Registration Closes | Thursday, March 6, 2025 | |
| Cancellation with 20% penalty | Thursday, March 13, 2025 | |
| Decorator Kit Distribution | Wednesday, March 19, 2025 |
For questions regarding the CRYO EXPO 2025, please contact:
2025 CRYO EXPO Chair
Austin Capers
Scientific Instruments
Email: acapers@sicryo.com
Show Management
908 Main Street, Suite 350
Louisville, CO 80027 USA
Phone: +1 303-499-2299
Fax: +1 303-499-2599
Email: cecicmc@centennialconferences.com
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